* THE INFORMATION BELOW IS SUBJECT TO CHANGE.
UPDATES WILL BE MADE AS THEY BECOME AVAILABLE. *
The University of Toronto Work-Study Program is a financial aid program that provides opportunities for eligible students to be employed part-time on campus. This program is available across all three campuses. There are 2 Work-Study programs each year; the Summer Work-Study Program and the Fall-Winter Work-Study Program.
To be eligible to hire students through the Work-Study Program, an employer must be a member of the U of T faculty and staff and they must be physically on-campus for the duration of the program. Employers may submit multiple Work-Study proposals per program; each proposal can offer a maximum of 2 vacancies.
To be eligible to accept a work-study position, a student must have applied and qualified for OSAP funding as a resident of Ontario; or have qualified for student financial aid from a province/territory other than Ontario; or have received Band funding from the Aboriginal Student Support Program AND they must be registered in at least 60% of a full course load for the program duration (40% for students with permanent disabilities). Eligible students may accept 1 Work-Study opportunity per program.
* IMPORTANT INFORMATION FOR FACULTY + STAFF REGARDING
2012 SUMMER WORK-STUDY METHOD OF APPLICATION *
Since Departments are now responsible for 40% of the Student(s) salary,
the Method of Application now includes a confidential section which the Department's Business Officer is required to complete.
PLEASE NOTE:
Students now submit their form to their Employer/Supervisor, not the Office of the Registrar. The Employer then completes their sections and submits it to their Business Officer.
- Work-Study Hiring Form must be completed by student, employer and business officer
(form available here)
- In order to process the 'Transfer of Funds' from the Department, the business officer must complete the Contact Information and Billing Information section. By completing this form, the department consents to authorize a payment debit to cover 40% of the salary costs ($422.12).
- Work-Study Hiring Form must be sent to Admissions and Awards for processing. It can be delivered in person, Facsimile (416-978-7022) or via email with a scanned file to: ay.chiu@utoronto.ca
- Confirmation of Eligibility by Admissions and Awards must be completed before students can start working. Students will be notified by mail and Employment packages will be sent to the Employer so that students can set up their payroll within 30 days.
|
Program details and key dates can be found below:
|
Responsibilities of a Work-Study Employer
All Work-Study employers must:
- Contribute 40% of the Student(s) salary
- Provide appropriate training and supervision to hired students.
- Ensure students have an accurate understanding of the duties, hours of work and job performance expectations once they are hired.
- Ensure students are paid promptly for hours worked through the hiring department's payroll officer.
- Ensure students do not exceed the maximum number of hours worked per week and throughout the length of the program.
- Introduce the payroll officer and the alternate contact to the students.
Submission and Approval Procedures for Faculty and Staff -
Summer and Fall-Winter Work-Study
In order to submit a Work-Study proposal, eligible Faculty and Staff must register with the Career Centre. Once registered, you will be sent a User ID via e-mail which can be used to login to the Career Centre website as a contact with an organization.
Once logged in, select 'Your Jobs' from below 'Your Account' in the left-hand menu. Select 'Add a new job' and then, from below 'FOR UNIVERSITY OF TORONTO EMPLOYERS ONLY', select the Work-Study link and fill in the form with the all required information.
Work-Study Job Proposals must:
- Be entered under the account of a U of T faculty or staff member who will be responsible in all respects for the Work-Study position.
- List an alternate contact who is a U of T faculty or staff member. Students, including PhD candidates and Post-Doctoral fellows, are not eligible to be listed as an alternate contact person and may not supervise students hired under the program.
- Include the telephone number of the department's payroll officer who will be processing the student timesheets.
- Clearly offer students more than just financial benefits by supplementing the student's current field of study with practical experience or by providing duties (non-clerical in nature) that are useful for exploring future academic programs or career areas.
- Have been created specifically for the Work-Study program.
- Be flexible in terms of hours of work to accommodate students' academic schedules.
- Clearly indicate the academic/career related benefits.
Work-Study Proposals must NOT:
- Contravene a union agreement, if you are unsure about this, please check with Labour Relations.
- Be volunteer jobs converted to paying Work-Study positions.
- Be essential to the department, to the degree that operations would be jeopardized if a student is not hired.
- Be clerical jobs such as data entry, word processing or filing.
Once submitted, Work-Study proposals will be reviewed by the Career Centre and assigned a job order number, which you will receive via e-mail. This does not constitute approval of your proposal.
The Office of Admissions and Awards reviews all proposals and sends approval e-mails prior to the listing of Work-Study positions.
Due to a limited amount of funding, not all Work-Study proposals will be approved. If there are questions regarding your proposal, you will be contacted by the Office of Admissions and Awards and be asked to clarify and update your proposal.
Salary and Payment Information
The rate of pay is $10.25 per hour plus 4% vacation pay. The department is responsible for 40% of the salary, and may supplement additional funds to the hourly rate.
There is no cost to the participating University of Toronto department for the student's earnings or benefits; the academic/career related proposal covers 100% of the student's salary and benefits. The approved positions do not carry any value. Funding is based on the student's eligibility, not the specified job description. Funding comes from two sources: the Ministry of Training Colleges and Universities and the University of Toronto.
If a student works over the number of maximum allotted hours, the department and/or the student must repay the Work-Study program for all excess hours.
2012 Summer Work-Study Program Highlights
Eligible students are able to work a maximum of 12 hours per week, up to a total of 90 hours between May 14, 2012 and July 31, 2012. In order to be eligible, students must be enrolled in 60% of a full course load or 1.5 credits over the summer term from May to August (40% or 1 credit for students with permanent disabilities) and must have applied and qualified for Summer OSAP funding as a resident of Ontario; or have qualified for student financial aid from a province/territory other than Ontario; or have received Band funding from the Aboriginal Student Support Program (proof required).
Key Dates:
Monday March 5th, 2012
Summer Work-Study proposals may be entered by eligible faculty and staff at www.employers.careers.utoronto.ca
Thursday April 5th, 2012
Application Deadline Date for eligible employers to complete the Summer Work-Study Job Proposal Form
Friday, May 11, 2012
All Summer Work-Study approval e-mails will have been sent to eligible employers informing them that their Summer Work-Study positions have been accepted into the program
Friday May 11, 2012
Approved Summer Work-Study jobs will be live for students to view and apply at www.careers.utoronto.ca
Monday May 14, 2012
Eligible students who have been hired, submitted their completed Work-Study Hiring Form and received approval from Admissions and Awards may begin their employment
Thursday May 31st, 2012
Deadline date for students to submit completed Work-Study Hiring Form to Admissions and Awards
Tuesday July 31, 2012
Conclusion of the Summer Work-Study Program
2012-2013 Fall-Winter Work-Study Program Highlights
* IMPORTANT UPDATE ON THE FALL-WINTER WORK-STUDY PROGRAM *
Information about the 2012-2013 Fall-Winter Work-Study Program will be available at a later date. Please check periodically for updates.
A message will be sent to all 2011-2012 employers when the new Program becomes available. |
Eligible students are able to work a maximum of 12 hours per week, up to a total of 180 hours between September 4th, 2012 and March 1st, 2013. In order to be eligible, students must be enrolled in 60% of a full course load or 3 credits over the full fall-winter term from September to April (40% or 2 credits for students with permanent disabilities) AND must have applied and qualified for OSAP funding as a resident of Ontario; or have qualified for student financial aid from a province/territory other than Ontario; or have received Band funding from the Aboriginal Student Support Program (proof required).
Key Dates:
TBD
Contact Information
For questions about student eligibility and payment procedures:
Anita Chiu
Admissions and Awards
Tel: (416) 946-0443
ay.chiu@utoronto.ca
For questions about registering with the Career Centre and submitting your Work-Study proposals:
Michelle Atkinson
UTM Career Centre
Tel: (905) 828-5477
michelle.atkinson@utoronto.ca
RETURNING USERS - UofT Mississauga
Use these instructions if you participated last year and remember your username and password. If you forgot your username or password, click here. Please note: once logged in, the system may ask you to update/confirm your contact information before submitting this year's proposals.
How to submit your proposal:
- Click here and login as a returning user
- To update and re-submit last year's proposal(s), click on "Your Jobs" on the left sidebar, find your listing(s), click on "Copy/Re-Post" and make any necessary changes (if submitting new proposals, click on "Add a New Job" instead of copying your old listings).
Note: if you are submitting a Summer Work-Study position for the first time, you will NOT be able to copy or re-post your previous fall-winter position. You must enter your Summer Position as a NEW JOB.
Please note: the Career Centre does not approve your proposal. Your Work-Study Job Proposal will be reviewed by the Career Centre and you will receive a Job Order Number via email once your proposal has been processed. The Office of Admissions & Awards is responsible for approving your proposal, and will send out approval emails by the date specified according to the type of position you are proposing (Summer or Fall-Winter; dates above). More questions? Review our Work Study FAQ
NEW USERS - UofT Mississauga
Use these instructions if you do not have an existing Career Centre Online account (i.e. you have never registered online with us to post jobs).
Easy 3-step process - please read carefully:
- Click here and then select "New User: Register Now"
- Complete your registration to create your own account
- Once you have your account set up and you're logged in, click on "Posting A Position" in the left sidebar, and then click directly on "Post Now" and then "Work-Study"
Please note: the Career Centre does not approve your proposal. Your Work-Study Job Proposal will be reviewed by the Career Centre and you will receive a Job Order Number via email once your proposal has been processed. The Office of Admissions & Awards is responsible for approving your proposal, and will send out approval emails by the date specified according to the type of position you are proposing (Summer or Fall-Winter; dates above). More questions? Review our Work Study FAQ
RETURNING USERS - FORGOT PASSWORD OR USERNAME
Use these instructions if you have an account with the Career Centre Online but forgot your username or password. We strongly recommend that you do not wait until the deadline day to request your password.
- Click here and then select "Forgot Your Password or Username? Request it here"
- Enter all of the required information and submit
- When you get your password back, submit your job proposals
- Passwords are sent back to you by email within 1 business day. If you are
requesting your password on the deadline day, please contact:
Michelle Atkinson
UTM Career Centre
Tel: (905) 828-5477
michelle.atkinson@utoronto.ca
More questions? Review our Work Study FAQ
|
